Terms

Email Cadence

Email cadence is the specific frequency, timing, and sequence of emails sent to an audience. The primary goal is to find a sustainable rhythm that maximizes engagement and achieves campaign objectives without causing subscriber fatigue. This balance is crucial for maintaining a healthy relationship with your subscribers and reducing unsubscribe rates.

Importance of Email Cadence

A well-tuned email cadence is vital for campaign success. It helps guide leads through the buyer's journey, keeping them engaged without feeling pestered. This builds trust and strengthens customer relationships, ultimately improving your marketing results.

Conversely, a poor cadence can be detrimental. Sending emails too often leads to high unsubscribe rates, while sending too infrequently risks losing leads to competitors. Finding the right balance is key to maintaining a healthy list and avoiding wasted resources.

Best Practices for Email Cadence

There's no one-size-fits-all formula for the perfect email cadence. The key is to tailor your approach to your specific audience and business goals. Following these best practices will help you find the right rhythm for your campaigns.

  • Goals: Define your campaign objectives to guide your cadence strategy.
  • Segmentation: Group subscribers by interests or behavior to send more relevant content.
  • Personalization: Customize emails to increase engagement and perceived value.
  • Testing: Experiment with different frequencies and timings to see what your audience prefers.
  • Autonomy: Allow subscribers to control their email frequency to reduce unsubscribes.

Email Cadence vs. Email Sequence

While often used interchangeably, email cadence and email sequence serve distinct strategic purposes.

  • Email Cadence: This refers to the overall frequency and timing of your email communications. It's a long-term strategy focused on maintaining audience engagement and list health. While a well-tuned cadence builds trust, a poor one can increase unsubscribes. It's ideal for enterprises managing broad communication with diverse, long-term subscriber bases.
  • Email Sequence: This is a finite series of automated emails triggered by a specific user action. It's designed to guide a user toward a specific goal, like a purchase or trial. Sequences are highly effective for targeted nurturing but can feel impersonal if not well-crafted. They are often used for specific campaigns like onboarding or lead follow-up.

Tools to Manage Email Cadence

Email cadence management is typically handled by email marketing and automation platforms. These tools offer a suite of features designed to help marketers send the right message to the right person at the right time, optimizing engagement without overwhelming subscribers. Key capabilities include:

  • Automation: Schedule and trigger emails based on user behavior and timelines.
  • Segmentation: Divide your audience into smaller groups for more targeted messaging.
  • Analytics: Track key metrics like open rates and unsubscribes to refine your strategy.
  • Personalization: Customize email content to make it more relevant to each recipient.

Common Mistakes in Email Cadence

An ineffective email cadence often stems from a few common, easily avoidable missteps.

  • Frequency: Sending too many or too few emails, leading to subscriber fatigue or disinterest.
  • Relevance: Using a one-size-fits-all approach instead of personalizing content for different segments.
  • Optimization: Failing to test, monitor analytics, or give subscribers control over their preferences.

Frequently Asked Questions about Email Cadence

How often should I send marketing emails?

There's no magic number. It depends on your audience, industry, and content value. Start with a baseline, like once a week, and use A/B testing to monitor engagement metrics like open and unsubscribe rates to find your sweet spot.

Should my email cadence change for different audience segments?

Absolutely. New subscribers might benefit from a more frequent onboarding sequence, while long-term customers may prefer less frequent updates. Tailoring cadence to segment behavior and expectations is key to maintaining engagement and reducing churn.

How do I measure the success of my email cadence?

Track key performance indicators (KPIs) like open rates, click-through rates, conversion rates, and unsubscribe rates. A successful cadence will show healthy engagement and low unsubscribes, indicating you've found the right frequency for your audience.

Other terms

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Customer Retention Rate

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Outside Sales

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Customer Success

Customer Success is a business strategy focused on proactively helping customers achieve their goals with your product or service.

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Product Recommendations

Product recommendations are a marketing strategy that uses customer data to suggest relevant products, boosting sales and customer engagement.

Product Recommendations

Lead Magnet

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Prospecting

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CI/CD

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Network Monitoring

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Predictive Analytics

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Ballpark

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NoSQL

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Interactive Voice Response

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Interactive Voice Response

Objection Handling

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Objection Handling

Service Level Agreement

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Landing Pages

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Landing Pages

SFDC

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Customer Relationship Marketing

Customer relationship marketing is a strategy for building lasting connections with customers to foster long-term loyalty and engagement.

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Return on Marketing Investment

Return on Marketing Investment (ROMI) measures the revenue generated by a marketing campaign relative to the cost of that campaign.

Return on Marketing Investment

Customer Relationship Management Systems

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Proof of Concept

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Proof of Concept

Marketing Analytics

Marketing analytics involves measuring and analyzing marketing data to understand campaign performance and improve return on investment (ROI).

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Marketing Mix

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Intent-Based Leads

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Sales Performance Metrics

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Positioning Statement

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User Interaction

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Loyalty Programs

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Lead Velocity Rate

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Lead Velocity Rate

Lead Enrichment

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Lead Enrichment

Business Intelligence In Marketing

Learn about business intelligence in marketing, including the role of data in marketing BI, key components of marketing BI, & marketing BI vs. market research.

Business Intelligence In Marketing

Sales Script

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Outbound Leads

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Outbound Leads

Browser Compatibility

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Browser Compatibility

Consumer

A consumer is an individual or entity that buys products or services for personal use, not for resale. They are the final user in a supply chain.

Consumer

Weighted Sales Pipeline

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Weighted Sales Pipeline

Psychographics

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Psychographics

Marketing Qualified Lead (MQL)

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Marketing Qualified Lead (MQL)

Geo-Fencing

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Geo-Fencing

Elevator Pitch

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Stress Testing

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Electronic Signatures

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Channel Partner

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Channel Partner

Precision Targeting

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LinkedIn Sales Navigator

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Copyright Compliance

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Copyright Compliance

Request for Quotation

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Request for Quotation

Account-Based Marketing Software

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Account-Based Marketing Software

Performance Plan

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Sales Development

Sales development is the process of identifying and qualifying potential customers to create a pipeline of sales-ready leads for closers.

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Value Statement

A value statement is a clear, concise declaration of the unique benefits a company provides to its customers, outlining its core purpose.

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Consumer Buying Behavior

Consumer buying behavior is the study of how individuals select, buy, and use products and services to satisfy their needs and desires.

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Sales Enablement Technology

Sales enablement technology refers to software and tools that equip sales teams with the resources they need to close more deals efficiently.

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Small to Medium-Sized Business

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Guided Selling

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80/20 Rule

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Dynamic Territories

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Revenue Forecasting

Revenue forecasting is the process of estimating a company's future revenue, using historical data and market trends to guide strategic planning.

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Value Gap

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Behavioral Analytics

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Marketing Automation Platform

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Product-Market Fit

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AppExchange

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Serverless Computing

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Price Optimization

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Firewall

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Sales Pipeline Management

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Warm Outreach

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Version Control Systems

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Data-Driven Marketing

Data-driven marketing uses customer data to inform marketing decisions, optimize campaigns, and deliver personalized experiences to consumers.

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Ad-hoc Reporting

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Ad-hoc Reporting

Buying Intent

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Buying Intent

Regression Testing

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B2B Marketing Attribution

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Data Visualization

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Data Visualization

Data Warehousing

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Data Warehousing

Single Page Applications

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Single Page Applications

Persona Map

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CDP

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Direct Mail

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B2B Demand Generation Strategy

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B2B Demand Generation Strategy

Average Order Value

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Sales Pitch

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Email Engagement

Email engagement measures how your audience interacts with your emails. It includes key actions like opens, clicks, replies, and forwards.

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Competitive Analysis

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Competitive Analysis

Territory Management

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Lead Conversion

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De-dupe

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Page Views

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Accounts Payable

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Lead Enrichment Tools

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Lead Enrichment Tools

Customer Churn Rate

Customer churn rate is the percentage of subscribers or customers who cancel their service with a company during a given time frame.

Customer Churn Rate

Sales Prospecting

Sales prospecting is the process of identifying potential customers, or prospects, and initiating contact to convert them into paying customers.

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Buyer's Journey

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Buyer's Journey

Gone Dark

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Gone Dark

Sales Velocity

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Sales Velocity

Inventory Management

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Inventory Management

Load Testing

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Load Testing

CSS

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CSS