Kanban is a workflow management method that uses visual signals to manage work and improve efficiency by aligning production with actual demand. Developed at Toyota for its just-in-time manufacturing system, it functions as a "pull" system, using cues to signal when new work should be started, thereby limiting excess inventory and highlighting process inefficiencies.
The Kanban method originated in the late 1940s at Toyota. Industrial engineer Taiichi Ohno developed the system to improve manufacturing efficiency. He was inspired by how American supermarkets only restocked shelves based on customer demand, creating a "pull" system.
Initially a tool for physical manufacturing, Kanban's principles were later adapted for knowledge work. In the early 2000s, it gained popularity in the software development and IT industries. This evolution led to the digital Kanban boards widely used today.
The Kanban method is guided by foundational principles that promote evolutionary change and continuous improvement. These principles help teams manage workflow, reduce waste, and deliver value more effectively.
While both frameworks help teams work more efficiently, they have different approaches to managing workflow.
This is how you can start implementing Kanban in your team.
Adopting Kanban can significantly improve workflow, but it's not without its hurdles. The method enhances transparency and efficiency, making it a powerful tool. However, its effectiveness depends on consistent team discipline and process stability.
Can Kanban be used for non-IT projects?
Absolutely. Kanban's principles of visualizing work, limiting work-in-progress, and managing flow are applicable to any process-oriented field, including marketing, HR, and operations. Its flexibility makes it a powerful tool for managing diverse workflows beyond software development.
How do you handle deadlines in Kanban?
While Kanban is flow-based, deadlines are managed by prioritizing tasks and ensuring they move smoothly through the workflow. Service Level Expectations (SLEs) can be set to forecast completion times, and high-priority items are expedited to meet their due dates.
Is a physical or digital Kanban board better?
The choice depends on your team. Physical boards are great for co-located teams to foster collaboration and visibility. Digital boards are essential for remote or distributed teams, offering automation, analytics, and easier integration with other tools for tracking progress.
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